Information Technology Equipment-Safety-General Requirements
Mail Processing Machines / Postage Machines / Franking Machines
Strategic Recommendations for Mail Processing Machines / Postage Machines / Franking Machines – IS 13252 (Part 1):2010
- Apply for BIS CRS Registration
All mail processing, postage, and franking machines must conform to IS 13252 (Part 1):2010 and obtain BIS CRS certification before import, manufacture, or sale in India. - Collaborate with Compliance Experts
Engage ERA compliance team for CRS filing, BIS testing, exemption handling (export/R&D/HSE), and certification documentation. - Contact ERA Support Team
📧 cs@eraglobal.co.in | 📞 +91 9599296331 | 💬 WhatsApp – For BIS CRS registration, regulatory clarifications, and compliance support. - Track Notifications & Amendments
Subscribe to ERA Newsletter for BIS/CRS updates, enforcement extensions, and official circulars under the BIS Act, 2016. - Conduct Gap Assessment
Verify all product models against IS 13252 (Part 1):2010 – electrical safety, fire hazard resistance, mechanical strength – and ensure BIS marking compliance.
| Section | Details |
|---|---|
| Product Name | Mail Processing Machines / Postage Machines / Franking Machines |
| Applicable Indian Standard (IS) No. | IS 13252 (Part 1): 2010 |
| Title of Indian Standard | Information Technology Equipment – Safety – General Requirements |
| Regulation / QCO | Electronics and IT Goods (Requirements for Compulsory Registration) Order, 2012 (superseded by CRS Order, 2021) under the BIS Act, 2016 |
| Notified Vide | - S.O. 2357(E), dated 3rd October 2012 (principal CRS Order) - S.O. 822(E), dated 20th March 2013 (extension & compliance) - S.O. 2033(E) & 2034(E), dated 5th July 2013 & 25th June 2013 (testing labs extension & amendment) - S.O. 2905(E), dated 13th November 2014 (Mail Processing/Franking Machines included in CRS Schedule) - S.O. 2579(E), dated 21st September 2015 (industry extension) - S.O. 344(E), dated 3rd February 2016 (final enforcement) - S.O. 1248(E), dated 18th March 2021 (CRS Order 2021 under BIS Act, 2016) - S.O. 1353(E), dated 25th March 2021 (corrigendum) - S.O. 2844(E), dated 1st July 2021 (deferred application, customs labeling, HSE exemption) |
| Final Enforcement Date | - CRS 2012 → 1st March 2016 (as per S.O. 344(E)) - CRS 2021 → 18th September 2021 (six months after notification) |
| Objective & Scope | To ensure electrical safety and fire protection of Mail Processing / Postage / Franking Machines, preventing shock, overheating, and fire hazards during postal and commercial operations. |
| Products Covered | - Mail processing machines, - Postage stamp franking machines, - Automated franking & postal payment machines. |
| Exemptions | - Products manufactured exclusively for export, - Equipment for R&D, testing, or demonstrations (to be scrapped/exported later), - Highly Specialized Equipment (HSE) exempted under CRS 2021. |
| Industries Impacted | - Postal & courier service providers, - Government postal agencies, - Office automation equipment manufacturers & importers, - Retail & distribution of commercial mail handling systems. |
| Mandatory Compliance | - Must conform to IS 13252 (Part 1): 2010, - Mandatory BIS CRS Registration, - Products must bear marking: “Self declaration – Conforming to IS 13252 (Part 1): 2010 – (Unique Registration No.)”. |
| Testing Parameters | - Electrical safety, - Protection against shock & fire hazards, - Mechanical strength, - Abnormal operation tests, - Temperature rise and stability tests. |
| Certification & Enforcement Authority | Bureau of Indian Standards (BIS) is the certification authority. Enforcement supported by MeitY and state industry authorities. |
| Penalties for Non-Compliance | - Suspension or cancellation of BIS registration, - Seizure of non-compliant stock, - Monetary fines, - Imprisonment up to 2 years, or both, under the BIS Act, 2016. |
| Conclusion | All Mail Processing / Postage / Franking Machines imported, manufactured, or sold in India must conform to IS 13252 (Part 1): 2010 and obtain BIS CRS certification, ensuring safety, reliability, and compliance in postal and commercial sectors. |
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Notification
Mail Processing Machines, Postage Machines, and Franking Machines were regulated under the Electronics and IT Goods (Requirements for Compulsory Registration) Order, 2012 through S.O. 2905(E), dated 13th November 2014, issued by the Ministry of Communications & IT. Industry compliance was extended via S.O. 2579(E), dated 21st September 2015, with final enforcement mandated from 1st March 2016 under S.O. 344(E), dated 3rd February 2016. These provisions were later consolidated under the Electronics and IT Goods (Requirements for Compulsory Registration) Order, 2021 (S.O. 1248(E), dated 18th March 2021) under the BIS Act, 2016, effective from 18th September 2021, with further amendments in March and July 2021.
Overview
Mail Processing and Franking Machines are specialized IT equipment used for postal processing, franking, and automated mail handling. The applicable standard, IS 13252 (Part 1): 2010, specifies electrical safety, fire resistance, and operational reliability requirements to ensure safe functioning in high-volume commercial and postal environments.
Objective & Scope
The regulation ensures that all such machines comply with uniform safety benchmarks, protecting operators and infrastructure from electric shock, fire risks, and equipment failures.
Products Covered
Mail processing machines, franking machines, and automated postage devices used in postal and commercial setups.
Exemptions Provided
- Export-only products,
- Equipment imported for R&D/testing/demonstration,
- HSE exemptions as defined under CRS 2021.
Industries Impacted
Postal & courier service providers, government postal departments, IT and office automation equipment manufacturers/importers, and large-scale business mailing operations.
Mandatory Compliance Requirements
- Conformance to IS 13252 (Part 1): 2010,
- BIS CRS registration mandatory,
- Products must carry the ISI self-declaration label.
Enforcement Timeline
- CRS 2012 → 1st March 2016,
- CRS 2021 → 18th September 2021.
Legal Provisions, Enforcement & Penalties
Non-compliance is punishable under the BIS Act, 2016, with seizure of goods, fines, and imprisonment up to 2 years.
Conclusion
Since 1st March 2016, all Mail Processing / Postage / Franking Machines in India must conform to IS 13252 (Part 1): 2010 and carry valid BIS CRS certification, ensuring safety, reliability, and regulatory compliance for the postal and commercial mail handling sector.
Ready to start your certification journey?
Let us help you navigate regulatory challenges and achieve certification with ease. Leave us your details, and we’ll get back to you—or request a free consultation today.